Project Management for Small to Medium Enterprises

MGG/GC2700 Project Management for Small to Medium Enterprises
Assignment 2: Project report
This assignment, submitted in three parts, requires you to develop a full project plan. The submitted plan would allow the project to be implemented at some future point. The project topic may be any idea that you considered suited for project management. The project reports are expected to be completed in a professional and business-like manner (i.e., what you’d be expected to do in the workplace). THIS ASSIGNMENT IS NOT AN ACADEMIC ESSAY. The learning program and unit/course coordinator announcements will assist you to develop a suitable topic.
The assignment consists of three parts:
1. Project proposal – end week 3 – contributes no marks but must be approved by unit coordinator.
2. Project interim report – end week 9 (the end of mid semester break)– contributes 20%
3. Project final report – end week 12 – contributes 20%
The updated interim report should be included with the final report. Detail of each assessment component is provided below.
The marking guide for this assignment is included at the end of this document.
For each assessment part, you’ll need to complete the cover sheet declaration links to access submission boxes.
MGG/GC2700 Project Management for Small to Medium Enterprises
1. Project proposal
The project proposal presents your idea for a project in straight forward terms.
Length: 500 words maximum
Format: Open
Value: 0% – But this proposal be approved before interim and final reports may be submitted.
Specifically, in no more than 500 words state:
1. The title, nature and scope of the project to be undertaken
2. A brief summary of the resources and personnel required for the project, were it implemented
3. The relationship of the project to you (e.g., whether it is connected with your work, leisure activities, community interests and so on)
4. The general project aims
5. One example of a project objective and a method used to support project selection (preliminary at this stage)
6. The benefits that you expect to receive from undertaking the report and the stakeholders who would benefit, were the project implemented.
The proposal development is not intended to be an onerous task. You should nevertheless spend time thinking about a suitable idea. Words underlined above are key elements.
Project proposals without a title for the project will not be approved.
If the proposal is not approved then you will be required to revise and resubmit.
If the project changes substantially following proposal approval then please email the unit/course coordinator with a new proposal.
MGG/GC2700 Project Management for Small to Medium Enterprises
Assignment 2: Interim report
The interim report provides the essential information for project planning. Quality interim reports result normally in quality final reports. Information in the final report is contingent upon elements included in the interim report.
Length: 2000 words maximum (no minimum) – excluding appendices and reference lists (if any)
Format: Professional business style report
Value: 20% towards final assessment
You are required to create and plan a suitable project for potential implementation (e.g., following the completion of this unit/course). The project may be connected to your workplace, leisure activities, community interests and so on. Where possible, the project should focus on a real world problem that you wish to address. The project scope must be large enough to require a project team of at least one full time person for a minimum of three months (or equivalent part time). The budget for the project should exceed $3000.
Note that the project presented must not be one that is already in existence or that has been planned fully – the assignment requires you to devise, plan and assess a potential project, rather than report a project already planned, assessed, approved and perhaps even implemented.
Past students submitting projects sourced from the Internet or elsewhere have received zero for this assessment.
If you have any doubt or questions about this then please contact the unit/course coordinator.
MGG/GC2700 Project Management for Small to Medium Enterprises
You may use any project management methods that you consider suitable (within the plan). At the minimum, the interim should include the following elements:
1. A project title and brief description and rationale for the project, in plain English;
2. Application of a project selection model (updated from the proposal) justifying the project’s implementation (i.e., preliminary feasibility study);
3. Preliminary risk assessment;
4. The project scope including project objectives and detailed work breakdown structure;
5. Costs estimates for project resources. These estimates should be used to present a project budget;
6. A time schedule for project activities within a network. This should include all major activities and identify the critical path and any slack. Project resources may be allocated within this schedule. Note that you may wish to use a Project Management Information System (PMIS) system to assist here;
The interim report should be submitted in a report format including table of contents, section headings, and an acceptable standard of presentation. Remember, this is an applied business style report – the focus is on planning. This assignment is not an academically orientated critique of information. Therefore, academic references may not be required nor necessarily expected.
Assessment basis: The interim report requires that you demonstrate the ability to apply and/ or make use of project management principles, concepts, techniques and tools in planning a project. This forms the basis of assessment rather than the utility, value, feasibility, or validity of the actual project.
MGG/GC2700 Project Management for Small to Medium Enterprises
Assignment 2: Final report
The final report builds on the interim report to provide the essential information for project implementation. An updated interim report should be submitted as the first section of the final report. Elements in the interim report should be distinguished clearly from elements required for the final report.
Length: Excluding elements from the interim report: 2000 words maximum (no minimum) excluding appendices and reference lists (where provided)
Format: Professional business style report
Value: 20% towards final assessment
Note: Together with the updated interim report, the final report provides a complete project proposal.
In addition to the six elements in the interim report, the final report must provide:
7. A costed strategy and rationale to shorten the required project time by 20 percent;
8. A quality management system and a quality control system (separate or combined);
9. The steps or activities undertaken to ensure superior project team performance;
10. A monitoring and evaluation system linked to the project schedule;
11. Expected closure conditions and steps required to close the project;
12. A full risk management plan acknowledging potential obstacles to project success linked to the project lifecycle (note: This may be combined with element 3 above)
13. Clear and succinct recommendations for the project – to guide project implementation – linked explicitly or implicitly to previous information contained in the report.
MGG/GC2700 Project Management for Small to Medium Enterprises
Project Management for Small to Medium Enterprises – General marking guide
Note: These are general guidelines for the interim and final reports. The primary focus of the marker is:
1. Were each of the required elements addressed? How clearly was this information provided?
2. Has the student demonstrated the capacity to apply and use project management principles, concepts, techniques and tools for each of the required elements?
3. Is this report of an adequate standard to judge the value and utility (e.g., likely success) of the project (and if not is this evaluation part of the project schedule)?
4. Is the report complete and consistent and so the final report, linked to the interim report, comprises a complete guide for the project from start to finish?
Interim report:
Required element:
HD level – general expectations
1. Description and rationale
The project (plus outcome if applicable) easily understood by someone reasonably familiar in the general topic area. Rationale, outcomes and general processes or planning steps are apparent. The project has a title.
2. Feasibility study
The method used is appropriate to the project and intended outcomes. Project justified quantitatively in the form of cost-benefit analysis based on estimated figures with acceptable validity or verification. Non financial criteria will provide basis/ rationale and procedure. Clear determination linked from the analysis.
3. Preliminary risk assessment
Key obstacles to success identified linked logically to project outcomes.
4. Objectives & WBS
Objectives clear, measurable (or verifiable) and time bound. WBS captures major elements of the project; a diagram, table or MS project included. Criteria specified for WBS packages (i.e., Work; time required; cost; resource requirements; responsible person; monitoring method and timing.)
5. Cost estimates
Detailed and verified (or information base) cost estimates in budget form. Summary cost information provided.
6. Time schedule
Major activities linked in a schedule plan. Critical path and management of slack identified, analysed and discussed in relation to the project. May include resource allocation, schedule analysis and constraint management.
MGG/GC2700 Project Management for Small to Medium Enterprises
Final report
Interim report
Interim report updated and distinguished from final report elements
7. Costed time reduction strategy
Strategy identified and justified. Identification of resource and other implications. Network indicating changes to slack time on non-critical paths.
8. Quality management system
Quality (for project and outcomes) identified and defined. System specified to ensure project meets specified level of quality for relevant activities.
9. Steps in team superior performance
Clear and detailed plan for effective or superior team development and performance.
10. Monitoring and evaluation system
Explanation of control system and procedure linked to time, cost and quality measures or outcomes. Responsibilities and timing described. May link to other report sections (e.g., objectives, quality or closure).
11. Closure conditions and form
Optimal method for completing the project with rationale based on the anticipated close-out conditions. Activities, processes or outputs (e.g., reports and audits) specified. Link to project objectives clear.
12. Full risk management plan
Clear management plan for dealing with project risks with respect to likelihood and consequence linked to the project schedule.
13. Recommendations
Linked to report. Specification of next steps required.
Information in plan beyond core requirements
Contingent or peripheral to, but informs, the project. May be included as appendices.
Presentation
Clearly written and presented in professional manner. Table of contents and executive summary may be included.

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