The Assignment

The assignment is to write a two-page memo on a topic that you choose. Write the memo as a briefing to a superior. You can assume the superior knows something about the subject, but has asked you to organize thoughts and fill in the pros and cons on the issue. (Do not write an advocacy memo – one that advocates a certain point of view or strategy.)

When a superior asks you to write a memo as a briefing, it will often serve as a prelude to a meeting with a larger group on the subject. You should assume that invitees to the meeting will receive a copy of your memo before the meeting. And the memo may have been circulated before the meeting. Write accordingly – respectful, professional with good grammar and word choice. Use the active voice.

Given the above, your memo should not take a strident or one-sided viewpoint. Acknowledge both the pros and cons of the issue or the proposed reform. At the meeting you and others will lay out the pros and cons, weigh the balance, and make a recommendation. After the meeting, someone will have responsibility for writing another memo or paper that explains the agency’s position and advocates a specific direction.